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Stop entering invoices by hand

AI reads your invoices in any format, extracts every field with per-field confidence scoring, and routes results for automatic approval or human review.

Download free workflow Watch the demo

$15

average cost to key one invoice manually

Up to 5%

error rate on manually entered invoices

Seconds

AI extraction time per invoice

Source: APQC Accounts Payable Benchmarks

What's included

A production-ready n8n workflow you can import and configure in minutes.

AI document intelligence

Azure Document Intelligence reads PDFs, scans, and photos. Every field comes back with a calibrated confidence score between 0 and 1.

Configurable confidence thresholds

Set per-field confidence minimums. Fields above threshold are confirmed. Fields below get retried with an LLM before routing to a human.

LLM vendor matching

Catches abbreviations, punctuation differences, and name variations between invoice vendor names and your master vendor list to get the right vendor ID.

Slack notifications with routing

Auto-approved invoices get a green-light notification. Flagged invoices go to your AP reviewer with the specific uncertain fields called out.

n8n workflow canvas showing the invoice data entry automation workflow

The full workflow in n8n. Webhook trigger, Azure Document Intelligence extraction, vendor matching, confidence scoring, and Slack notification.

Download the workflow

Get the n8n workflow JSON with extraction prompts, confidence thresholds, and vendor lookup logic.

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Watch the full build

Walk-through of the workflow architecture, three live demo scenarios (clean PDF, email body, damaged scan), and the confidence scoring system.

Common Questions

What format is the invoice data entry workflow in?
An n8n workflow JSON file. Import it directly into n8n with one click. The workflow uses Azure Document Intelligence for document extraction and OpenAI for vendor matching and LLM fallback.
Do I need Azure and OpenAI API keys?
Yes. The workflow uses Azure Document Intelligence for extracting fields from PDF and scanned invoices, and OpenAI for vendor name matching and low-confidence field retry. Both services have free tiers for testing.
Can you build an invoice data entry automation for my company?
Yes. Book a free call and I'll assess your AP workflow, identify where manual data entry is costing you the most time, and scope out what the implementation looks like for your specific ERP and team.

Want this built for your team?

Book a free call. I'll look at your current AP workflow, show you exactly where manual data entry is burning hours, and you'll walk away with a clear picture of what automation looks like for your company.

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